Configuring Call Requirements & Fees
When setting up a call for artists, you control what information you collect, how much work artists can submit, and what fees apply. This guide walks you through every configuration option to help you design a call that matches your gallery's needs.
Submission Limits
Your first decision is how many submissions each artist can make. This prevents overwhelming your intake process while giving artists flexibility to showcase their work.
Max Submissions per Artist Set a limit on how many pieces an artist can submit in a single call. A limit of 3–5 works well for most galleries. Unlimited submissions can work for large, annual calls, but most galleries find caps help during jury review.
Max Images per Submission Each submission can include multiple photos (e.g., a 3-image series or process documentation). Set this limit based on your storage capacity and review bandwidth. A limit of 5–10 images per submission is typical.
Max File Size Artwork image limits are bounded by your organization's plan and call settings. Common limits are 10 MB, 15 MB, 25 MB, or 100 MB per image. Larger file sizes may slow uploads for artists on slower connections, but support higher-quality documentation. Consider your audience's technical situation.
Tip: Smaller file sizes (5–10 MB) work well for web-based review and significantly speed up the artist experience.
Required vs. Optional Fields
You can control which metadata fields artists must complete. Standard fields include:
- Title (always required) — artist provides the work title
- Dimensions (optional) — height, width, depth for physical works
- Price (optional) — selling price, if applicable
- Medium (optional) — material/technique description
- Artist Statement (optional) — description or artist narrative
Choose fields based on your curation and exhibition needs. If you plan to list prices in a catalog, make the Price field required.
Media Types & Document Uploads
Allowed Image Formats Crafted Call supports JPEG/JPG, PNG, WEBP, HEIC, and HEIF for artwork image uploads. JPEG and PNG are the safest defaults for broad artist compatibility; WebP is useful for digital work, and HEIC/HEIF covers common Apple Photos exports.
Document Uploads Beyond images, you can request supporting documents:
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